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Yes, before you start looking at spaces! Majestic event management is much more familiar with the capabilities of a space, the layout, and the time and items you’ll need to really transform it, If there’s a creative way to make it unique or a quirk about the space that could make your vision hard to accomplish, your planner will know. For many couples, it’s important that the location they select is easy for the majority of their guests to get to. However, whether you’re hosting your event close to home or planning a destination wedding in another city, state or country, you need to think about the logistics of getting everyone to your event site.Guests may be traveling a considerable distance by car to get to your wedding destination. Sure, they can use Google Maps or some other navigation tool to get directions to your venue, but those resources aren’t always 100% reliable. Given possible freeway system confusion and traffic congestion, you’ll save your guests lots of time and trouble if you provide, along with the invitation, specific directions on a separate map drawn to scale. Include symbols indicating directions (north, south, etc.) and the names of the appropriate off-ramps. If you’re not sure about exits, landmarks or street names, take a dry run of the route to make sure everything on your map is accurate and easy to follow.If your function occurs after dark, do the test drive at night so you can note well-lit landmarks that will prevent your guests from getting lost—both coming to your event and going home
.so majestic give you a QR code to find your prime wedding or event location or landmark for your guest to find easy to reach.Guests may be travelling a considerable distance by car to get to your wedding destination. Sure, they can use Google Maps or some other navigation tool to get directions to your venue, but those resources aren’t always 100% reliable. Given possible freeway system confusion and traffic congestion, you’ll save your guests lots of time and trouble if you provide, along with the invitation, specific directions on a separate map drawn to scale. Include symbols indicating directions (north, south, etc.) and the names of the appropriate off-ramps. If you’re not sure about exits, landmarks or street names, take a dry run of the route to make sure everything on your map is accurate and easy to follow. If your function occurs after dark, do the test drive at night so you can note well-lit landmarks that will prevent your guests from getting lost—both coming to your event and going home.
Many facilities request a rough estimate 60–90 days in advance of your function—and they’ll want a deposit based on the figure you give them. A confirmed guest count or guarantee is usually required 72 hours prior to the event. It’s important to come up with a solid estimate of your guest list early on in order to plan your budget and select the right ceremony or reception spot.It’s also important to ensure that the guest count you give the facility before your event doesn’t change during your event. Believe it or not, it’s possible to have more people at your reception than you expected. How? Some folks who did not bother to RSVP may decide to show up anyway.
The weather can be a big factor, especially if you’re planning to have part or all of your event outdoors. Celebrating under sunny skies is great, but when the mercury rises in inland areas, watch out. A canopy or tables with umbrellas are essential for screening the sun. In fact, you should ask each facility manager about the sun’s direction and intensity with respect to the time of day and month your event will take place. Guests will be uncomfortable facing into the sun during a ceremony, and white walls and enclosed areas bounce light around and can hold in heat. If your event is scheduled for midday in July, for example, include a note on your location map to bring sunglasses, hat and sunscreen. If you also mention words like “poolside,” “yacht deck” or “lawn seating” on the map, it will help guests know how to dress. In summer, you might want to consider an evening rather than a midday celebration. Not only is the air cooler, but you may also get an extra bonus—a glorious sunset.
Food and alcohol account for the greatest portion of an event’s budget; consequently, food & beverage selections are a big deal. Given the amount of money you will spend on this category alone, you should be concerned about the type, quantity and quality of what you eat and drink. If in-house catering is provided,Majestic event management suggest you sample different menu options prior to paying a facility deposit. If you’d like to see how a facility handles food setup and presentation, ask the caterer to arrange a visit to someone else’s party about a half hour before it starts. It’s wise to taste wines and beers in advance, and be very specific about hard alcohol selections.Often, Majestic event management have brides tell us their colors are purple and silver, and the venue they’ve chosen has ivory walls and gold chairs. Think about how the colors and theme complement your venue space for a cohesive look,
Let’s say it’s the first day of your hunt for the perfect venue, and the second place you see is an enchanting garden that happens to be available on the date you want. You really like it but, since you’ve only seen two locations, you’re not 100% sure that this is the place. No problem. You decide to keep your options open by making a tentative reservation. The site coordinator dutifully pencils your name into her schedule book and says congratulations. You say thanks, Majestic event management have a few more places (like 25) to check out, but this one looks terrific. Then off you go, secure in the knowledge that if none of the other sites you visit pans out, you still have this lovely garden waiting for you.The nightmare begins a couple of weeks, or perhaps months, down the road when you’ve finished comparison-shopping and call back the first place you liked to finalize the details. So sorry, the coordinator says. We gave away your date because a) oops, one of the other gals who works here erased your name by mistake (after all, it was only penciled in), b) Majestic event management didn’t hear back from you soon enough, or c) you never confirmed your reservation with a deposit.
Wedding dates can be significant for a variety of reasons; some couples choose to wed on the day they met, their parents’ or grandparents’ anniversary date, or for auspicious reasons that numbers have in their culture or religion. Others may pick a specific time of year and season but not a specific day. If you can be flexible with your date and choose an off-season month, you’ll often be able to secure the venue of your dreams at a lower rate. For example, you’d likely pay less for a Friday wedding in February than you would for a Saturday in June. Time of year, day of the week, and your engagement length will all impact your negotiating leverage with us.
Transportation and parking vary depending on whether you’re getting married in a city or out in the country, whether the ceremony and reception will take place at the same venue, and whether guests are local or it’s a destination wedding. If the venue you’re considering doesn’t offer overnight accommodations, research nearby hotels or inns, including how much they cost and whether they have enough rooms available.